TRAVEL

Project Investigators and consultants are permitted to visit on field work, attend meetings conferences, seminars and workshops, within the country, utilizing the funds of the project / consultancy, subject to provision, with prior permission of the Director CTDT or by the University authorities on the recommendation of the Director CTDT. All the visits of project and consultancy staff, including for promotional visits and for project presentation, shall be approved by Director, CTDT. The claim bill towards, the visits within 200km (to and fro) distance from the institution may be admitted with the prior approval of the concerned Head of the Department.

All travel related to projects will be treated as on duty. All travel related to consultancy and testing will be treated as special casual leave to which the faculty member/staff is entitled.

  • Travel related to the project, Consultancy, Testing of the Departments will be permitted by Director, CTDT. Their requests are to be routed through the Head of the Department to the Director, CTDT for approval (in the prescribed form). The principal investigator of projects must take care that the total expenditure for travel shall not exceed the amount, allotted under this head in the project. With regard to claiming of taxi / auto fare the actual can be claimed for traveling to / from the Airport / Railway Station with due certification of the receipt.
TA & DA norms for faculty members wherein expenses are booked under the head Projects & Consultancy

The DA settlement will be as per the guidelines given below:

TA / DA Norms
Journey: By Train:
Up to 2 tier A/C (Ticket should be produced.)
By Air:
As per eligibility (Boarding pass should be produced). If the flight ticket is booked through a travel agent, Service charge I taxpaid by the agent can also be claimed.
By Road:
If private vehicles are hired, original printed and stamped receipts along with printed trip sheet with vehicle number will only be accepted. For field visits, if the journey commences from Chennai, effort should be made to hire the vehicle through Logistic Centre.
Written permission to hire a vehicle should be obtained from CTDT before the journey.
Journey DA: By Train:
2/3 of ftst class train fare as lump sum.
By Air: Rs. 2000/- per trip, to and fro, including all expenses incurred in undertaking the journey and journey DA. (Already approved by Syndicate).
Accommodation Expenses: Will be reimbursed for actual expenses on production of receipts.
For Projects sponsored by Govt. Funding agency / CTDT:
Actuals (Bills to be furnished) subject to a maximum of Rs.3,000/- for 'A' class cities and Rs.2,000/- for other places or without a bill - Rs.1,500/- for 'A' Class cities and Rs.1,000/- for other places as lump sum

Projects supported by Pvt., funding agency and for Consultancy: Will be reimbursed at actual expenses on production of receipts.
Boarding and all other incidental charges: Rs. 1000/- per day lump sum.
Number of Days: The number of days should be informed to the CTDT office in advance and a written permission should be obtained

TA & DA for Project/consultancy staff, Students involved in Projects/ consultancy and Technical staff wherein expenses are booked under the head Projects &Consultancy shall be reimbursed for their travel and accommodation expenses based on their certification/ recommendation by the consultants/investigators.
Journey: By Train:
Sleeper class for Field Assistant / Technical Assistant / Project Assistant / Project Technician.
By Train: Up to III Tier A/c for Project Associate I / Project Associate II / Project Scientist /Research Scholar /Project Fellow /Women Scientists.
By Air: (Andaman or Nicobar or Lakshadweep Island)
Journey DA: By Train:
2/3 of sleeper class train fare as lump sum.
By Air: Rs 1000/- per trip, to and fro, including all expenses incurred in undertaking the journey and journey DA
Accommodation Expenses: For Projects sponsored by Govt.funding agency
Rs 300/- per day lump sum OR Actual (Printed bills to be furnished) subject to a maximum of Rs750/- for oA' class cities and Rs 500/- for other places.
Projects supported by Pvt. Funding agency and for Consultancy: Will be reimbursed for actual expenses on production of receipts.
Boarding and all other incidental charges: Rs. 250/- per day lump surn.
Number of Days: The number of days should be informed to the CTDT office in advance and a written permission should be obtained
Registration Fee

When registration fee is payable documentary evidence, i.e. conference brochure should be enclosed. The Registration fee will be drawn by cheque/DD in favor of the organizers/conference account and handed over to the investigatorlparticipant The project investigator/consultant may also make payment of registration fee directly and claim reimbursement later producing the documentary evidence.

Advance for TA/DA

When registration fee is payable documentary evidence, i.e. conference brochure should be enclosed. The Registration fee will be drawn by cheque/DD in favor of the organizers/conference account and handed over to the investigatorlparticipant The project investigator/consultant may also make payment of registration fee directly and claim reimbursement later producing the documentary evidence.

  • When an advance for travel is required, it should be specifically mentioned in the TA/DA approval request and in the case of Air Travel a copy of the proforma invoice for air farel air ticket / train ticket/e-ticket should be enclosed.
  • If the mode of travel is higher than the eligible class, investigator/consultant/project staff should furnish justification for the same and obtain approval of the Director CTDT/ Registrar/Vice- Chancellor.
  • The travel should be performed during the Projects consultancy tenure. Sufficient funds should be available in the project and in the case of sponsored project under the "Travel" head .
Settlement for Final Claim
  • The final TA/DA claim should correspond to the original approval of the Director/University authorities.
  • If mode/class of travel is higher than the eligibility, investigator/ consultant has to submit, with the claim, the approval of Director CTDT/Registrar/Vice-Chancellor justifying the same.
  • The travel should have been performed during the Project tenure.
  • Sufficient funds should be available in the project and specifically under the "Travel" head in case of sponsored project.
  • Air tickets /Train tickets e-tickets and boarding pass should be enclosed.
  • If the funding agencies do not support the travel expenses of faculty members for presentation of the proposals, Director CTDT is authorized to approve the reimbursement of the travel expenses from CTDT funds with the approval of/ ratification by the Vice Chancellor.

International Travel

In the case of international travel, the requests of the faculty members, project staff from Departments and autonomous centres will be routed through the Director, CTDT for permission by the Vice-Chancellor for prior permission. A copy of the proceedings issued by the Director, CTDT will be sent to PR section, for placing it in the Syndicate.

Refreshment and Hospitality Expenses

Contingent grant in projects can be used for refreshment expenses and to meet the local conveyance, accommodation and hospitality expenses for visiting members and review teams, based on the submission of the original bills with certification by the investigator.

Professional Body membership

Membership fee of Professional Societies including Life or annual membership of professional bodies and subscription to the journals, using Credit Card or by normal subscription shall be permitted with a ceiling of 400USD in a year per project from the contingency grants of the project of the faculty member, on production of receipts